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Summer Camp Information

Summer Programs Information


NOTE: SUMMER CAMP HAS BEEN CANCELED FOR JUNE. WE ARE STILL PLANNING TO HOLD CAMP CAVALIER IN JULY

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Registration Procedures

Online registration for Summer Programs is scheduled to begin in late December.  Registration for all of our Summer Programs must be completed online through the registration system. Our online registration will help make the process quick and easy. After registering for one program families may use their username and password to add or change contact and account information including credit card payment.


A non-refundable registration fee of $5 per child is required at the time of registration. Camp Cavalier can not bill families for payment, and all fees must be paid in advance prior to attending a summer program. Remaining balances will be charged to accounts automatically through the online registration system for programs and camps one week prior to the scheduled program, camp, or offering start date. Registrations for any summer program offering scheduled 7 days or less to the start date must be paid in full at time of registration. Camp Cavalier only accepts payment through electronic funds transfer, Visa, MasterCard, and Discover. Camp Cavalier does not prorate any program or camp fee for any reason.

The online registration system will email confirmation immediately to the email address listed on the account. Also, families will receive electronic communication to the email address listed on their account from the online registration system prior to the start of each program with details regarding check-in, what to bring, location assignments, and any updates.

Check-in and Onsite Registration

Monday check-in and on-site registration is held in the lower school cafeteria. Participants registered to attend Full-day Programs and Morning programs in the Lower School are required to check in on Mondays between 8:30 AM-8:50 AM. 

Participants registered for Afternoon Programs must check-in at the Lower School Cafeteria between 12:30 PM-12:50 PM. 

All other programs will check-in at their camps assigned location. The school is not responsible for a camper until they have been checked in and a staff member recognizes a camper as being present. 

Families that wish to wait until the week of a scheduled summer program to register for summer programs that still have availability will be provided an opportunity to register on-site every Monday between 8:30 AM – 9:00 AM in the Lower School cafeteria.   Families using our on-site registration service will use an iPad to register their child(ren) for summer program offerings. Full payment will be required for all summer program registrations the week of a scheduled program through our online summer registration process.


Late registrations will not be accepted after Monday the week of the summer program is being offered.


 

Drop Off and Dismissal Procedures

Child Release Policy

For safety, only the individual(s) designated on the registration form can pick up program participants parent(s), emergency contact or written consent given to instructor or Director of Extra-Curricular Programs. Staff may ask for ID if they feel uneasy or the child seems startled by the individual picking them up. Safety is our primary concern.


Camps Held in the Lower School

A car line system will be used for all drop-offs and pickups. All students will exit the right side of the vehicle in front of the lower school and will sit with other campers in their group until their Camp Director/Instructor/Assistant escorts them to the classroom.


Camp Staff will open and close the car doors.


For pick up, Students will sit in Knox Cafeteria with their camp instructor and will be escorted to their car.

Drop-off begins at 8:30 AM

Pick-up ends 15 minutes after program dismissal time.


Camps Held in the Middle School

Students will need to be dropped off in the front of the building. Signage will be out to help students navigate to the correct classroom.


Camps Held at Athletic Fields and Boardman Gyms

Students will be dropped off at or right behind Boardman Gym and will be directed to the respective camp location.

Drop-off begins at 8:30 AM or 30 minutes prior to the program start time.

Pick-up ends 15 minutes after program dismissal time.

Camps Held in the Hull Fine Arts Center (HFAC)

Students will be dropped off around the teardrop and in front of HFAC.

Pick-up ends 15 minutes after program dismissal time   
Pick-up/Carpool Procedures

               

In order to ensure a prompt and safe loading process, we ask that parents remain in the carpool line.  Also, we ask for understanding that our staff will be very busy during the loading process and will not be available for conversation until all campers have been loaded. Campers are never allowed to walk to the parking lot alone to meet a parent who is parked.

As a courtesy to others, we attempt to move the traffic line as quickly as possible while being absolutely committed to safety. Below are some important procedures that we ask you to follow to help us be courteous, efficient, and safe:

  • Please remain in your vehicle.

  • Relocate to the parking lot if you need to pursue a personal conversation.

  • Always pull as forward as possible in the loading area before stopping to load.

  • If you need to enter the buildings for any reason, park in the parking lot and not the loading area.

  • In an effort to maintain a safe campus environment, we ask everyone to refrain from using cell phones for calls or text messaging unless parked in a parking space in one of our lots.

Waitlist

Many of our Summer Programs will fill quickly, so register early! Once a program is full, families may join the waitlist. Families will not be required to pay a deposit if they choose to join a program's waitlist. The Director of Extra-Curricular Programs will notify you via email if a spot becomes available.

Refund Policy

Refunds will be issued for withdrawal requests received two weeks prior to the scheduled program, less a $25 non-refundable registration fee.  The non-refundable deposit is not transferable. Full refunds are only issued if a program is canceled due to insufficient enrollment. In the event that Camp Cavalier cancels a program, families will be notified immediately via email through the online registration system. Families may transfer to a different summer program and apply the tuition amount toward the balance, or families may request a refund. In order to transfer to a different program or receive a refund for a canceled summer program, families must contact the Director of Extra-Curricular Programs via email. Registration fees are non-refundable. There will not be any refunds issued for summer program apparel items, Snack Shack purchases for any reason

 Although it is unfortunate, some campers do leave Camp Cavalier mid-session due to illness, injury, or other extraordinary circumstances. If you have any questions about this policy, please contact our Director of Extracurricular Programs, Kenietha McRae

Withdrawls

Families that wish to withdrawal from a summer program must contact Ms. Kenietha McRae, Director of Extra Curricular Programs, via email at kenietha.mcrae@augustaprep.org. Withdrawals two weeks prior to the scheduled program will be refunded the remaining balance, Less a $25 cancellation fee.  The non-refundable registration fee is not transferable. Any withdrawals within two weeks of the scheduled program are responsible for the full tuition (and fees, if applicable).

Transfers

Transfers between programs and camps are permissible up to two weeks prior to the scheduled offering start date.  Transfer requests must be submitted to Ms. Kenietha McRae, Director of Extra-Curricular Programs, via email at kenietha.mcrae@augustaprep.org.

Snack Shack **NEW THIS YEAR** WILL NOT BE IN SESSION SUMMER 2020
Camp Cavalier will have a variety of snacks available for purchase each day at both of the Snack Shacks located on campus.  The Snack Shacks are located at the Lower School Front Lobby and Boardman Gym on Cart. The Snack Shacks are open to all campers and participants enrolled in a summer program. Campers will be given an opportunity to visit the Snack Shacks daily. Campers may purchase snacks and camp gear with cash daily.  Snack Shack will be open from 10:00 AM-2:30 PM Monday-Friday. There will be a complete price list available for the first day of camp.


 

Extended Day Camp Program-WILL NOT BE IN SESSION SUMMER 2020

Camp Cavalier Extended Day Camp Program provides After-Extended Camp Program for those needing extended services for grades K-8th. Campers must pre-register for extended day camp program in advance. The fee schedule is listed below.

12PM-6PM : $85 per week

12PM-3PM: $50 per week

3PM-6PM: $50 per week

The Extended Day Camp Program is available from 12:00 PM – 6:00 PM each day. All campers using the Extended Day Camp Program prior to registering and submitting payment online will be charged $20 per day for services through their online summer registration account.

Please note that we no longer charge by the hour and rates are no longer prorated for days you do not use. We encourage families to register for the Extended Day Camp Program prior to using it. Campers attending our Extended Camp Program are supervised at all times by well-trained Camp Staff. Campers may participate in available games, arts and crafts, free time, organized activities and/or sport activities. 

**Extended day requires a minimum of 5 campers to run each week. If you register for extended day, we will let you know within 2 weeks of camp starting if extended day has its minimum number of campers or not.

Communication

Each week families will receive electronic communication through the online registration system that will provide updates, reminders, and information regarding the upcoming week of events and activities. It is important to provide an email address in your online account that is checked regularly.  Also, be sure to follow us on Instagram and like our Facebook page to receive exclusive offers, to view pictures and short video clips of participants daily, as well as have the latest updates, reminders, and important information.

Attendance

Morning and afternoon camps are specifically designed to be mixed and matched for full-day coverage. For example, if your child attends a morning specialty/Academic/Sports camp, he or she may complete the day with an afternoon at Grasshoppers Camp.  Pre-K students may attend a specialty camp for up to 4 hours per day, not to exceed 20 hours per week and cannot be combined with any other exempt categories for the same children attending.

Absence Notification

It is Camp Cavalier’s responsibility to know where all participants are while enrolled in Summer Programs at Augusta Prep.  If a participant is registered to attend a Summer Program and will not be in attendance, please email Kenietha at Kenietha.mcrae@augustaprep.org. Please be sure to include the date of the absence, the participant’s name, and the specific camp or program in which he or she is enrolled. Please note that participants will not be able to make up any missed Summer Programs.



 



 


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